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Scanning documents Project graduates with flying colours
Queensland University of Technology (QUT) lives up to its name by focusing on scanning important student records as of late.
Reduction ad absurdum
When Socrates of Athens told the Agora, “The only true wisdom is in knowing that one knows nothing,” might he have (in his infinite wisdom) philosophized about the digitization of student records in Queensland, Australia, in the third millennium?
Probably not.
But his eponymous method of reduction—the very foundation of modern academia—may have been the inspiration QUT didn’t know it needed for the digitization of paper records and microfilms of historical student data.
Eight degrees of separation
Faced with the growing need for academic credentials, QUT was already on the digitalization front foot.
But with 57,214 individual students represented across eight legacy institutions – from Brisbane Kindergarten Training College to Kedron Park Teachers’ College and Kelvin Grove College of Advanced Education – it was a race against time to rescue and secure these priceless artifacts .
From precarious paper records to microfilm deteriorating faster than expected, copies of copies losing integrity and physical quality declining with each iteration, the motivation to modernize was evident.
Avantix makes the roll of honor
Enter Becky Ashelford. Ashelford, QUT’s on-site Senior Records Coordinator, invited Avantix on campus to first scan approximately 200 rolls of microfilmed student records, followed by scanning over 300 archival boxes plagued by onerous search practices.
The urgency was twofold and not lost on Asheford. “The paper records rapidly deteriorated and provided the only evidence of past presence – a legacy the Governance, Legal and Performance department could not ignore.”
A crucial data set to preserve and a timely moment to integrate the “technology” into QUT,…
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